Letting agent software for Ireland
Built for Irish letting agents, independent or agency
TenantSync is letting agent software that runs both halves of the job, whether you run your own book or an office of ten: RTB compliance across every tenancy you manage for landlord clients, and the PSRA obligations you carry yourself — licence renewals, s.43 Letters of Engagement and client money. Rent reconciled from your client account, and free migration from Letman, any other system or a spreadsheet.
Every tenancy
RTB deadlines across all your landlord clients
Per landlord
Monthly statements and reporting for each client
Per branch
Scoping for multi-branch agencies on Enterprise
€0
Migration from any system or spreadsheet
The problem
An agency carries two compliance regimes, not one
Without TenantSync
Your landlord clients’ RTB duties and your own PSRA duties land on the same desk, tracked in different places if at all.
Nobody can see every managed tenancy at once, so compliance gets reported portfolio by portfolio.
Rent lands in one agency account and is unpicked into landlord statements by hand each month.
When a landlord client asks what you did for them this quarter, the answer is assembled by hand from four systems.
Switching looks like a fortnight of rekeying, so the spreadsheet survives another year.
With TenantSync
Per-tenancy RTB registration, renewal and rent-review tracking sits alongside an agency-level PSRA dashboard for licences, client money and assurance — one system, two regimes.
Registrations, compliance items and reminders are scoped to the people doing the work: a principal sees the whole business and an agent sees what they are assigned. Multi-branch agencies on Enterprise add branch scoping, so a branch manager sees their branch.
Transfers into the connected agency account are matched to the right tenancy, management fees calculate from your configured rate, contractor costs deduct, and a per-landlord disbursement statement generates monthly for approval.
Per-landlord reporting draws on records the system already holds — tenancies, payments, arrears, maintenance and documents — and exports to Excel.
Free migration from any system — a direct Letman importer, or your export or spreadsheet mapped by our team — brings properties, tenancies, leases and rent details across intact, with concierge onboarding to get the agency fully set up.
What a letting agent gets
The agent-shaped parts, not a landlord tool with more seats
Managing for other people changes the requirements: who can see what, whose money is whose, and which obligations are yours rather than your client’s.
Team roles, and branches when you have them
An independent agent works alone on the same records an agency shares with its staff. Invite team members into their roles, and your landlord clients and tenants see only their own records through their own portals. Multi-branch agencies on Enterprise get agency and branch scoping, so a branch manager sees their branch.
Works the same for a one-person business and a full office
Seats included by plan — 3 on Standard, 5 on Growth, 10 on Premium
Managing for thirty owners is the normal case, not an upgrade
RTB compliance across every managed tenancy
Each lease creates its RTB registration record with the one-month deadline derived from the tenancy start date. The details the RTB asks for are held against the tenancy and validated; you submit through the RTB portal yourself, then mark it confirmed with the proof attached.
A 07:45 weekday digest of every RTB action for the account owner; colleagues switch it on
Tenant changes on registered tenancies caught, with the one-month date to tell the RTB by
One Excel RTB workbook for the whole portfolio, plus bulk RTB actions, from the Growth plan
Eleven obligation types on one dashboard, colour-coded by due date
PSRA compliance for the agency itself
Licence renewal clocks, s.43 Letters of Engagement, a designated client-account register with per-landlord ledgers and monthly reconciliation, PII and tax-clearance tracking, and a one-click inspection evidence pack. Available on Growth and above.
Renewal reminders at twelve weeks, six weeks and overdue
Engagement letters tracked draft → issued → signed
Annual Accountant’s Report pack built from signed-off reconciliations
Rent reconciled from the agency account
Connect the agency account through PSD2 Open Banking — AIB, Bank of Ireland, PTSB, EBS, Revolut, N26 and other PSD2 institutions. Transactions sync every six hours and are scored against active leases and open invoices; confident matches post themselves and anything genuinely ambiguous waits in a review queue with its candidates ranked.
Consent given on your bank’s own screen — we never see credentials
Arrears flagged from what the bank shows, not from what was promised
One bank on Standard, three on Growth, five on Premium
Per-landlord reporting and invoicing
Recurring invoice generation, an aging report, and per-landlord statements drawn from live records. Bulk tenant email for the notices that go to everyone at once.
Migration off what you run today
Our team migrates your portfolio from Letman, another lettings platform or a spreadsheet, free of charge, because switching cost — not the monthly fee — is what keeps agencies where they are.
Free PDF · for letting agents
19 documents a PSRA inspector may ask to see
An inspection-readiness index across licensing and CPD, Letters of Engagement, client money, insurance and tax clearance, anti-money laundering, and advertising and complaints: what to have on file, what each document shows, and how long to keep it. General information, not legal advice.
How it works
From four systems to one, inside the trial
Import the portfolio
Bring properties, tenancies and leases across from Letman, any other system or a spreadsheet. Each lease creates its RTB registration record as it lands.
Invite your team, if you have one
Invite staff into their roles, so each person sees the properties and actions that are actually theirs. Working alone? Skip this step.
Connect the agency account
Authorise Open Banking on your bank’s own screen. Rent starts matching against leases and invoices from the next sync.
Work the compliance list
The dashboard opens on what is overdue across the whole portfolio. Reminders keep deadlines, renewals and licence dates coming to you.
By problem
The eight areas an agency runs on
Each page covers what TenantSync automates, what it leaves with you, and how to get started.
Why agencies choose this
What a global property tool cannot do for an Irish agency
PSRA obligations are agent-only, and nobody else models them
Landlords carry RTB duties. Letting agents carry licensing, client money, s.43 letters and the Accountant’s Report on top. Arthur, Re-Leased and PayProp do not touch any of it.
RTB compliance is portfolio-wide, not per landlord
Deadlines, renewals and rent-review eligibility are tracked across every managed tenancy at once, and renewals can be worked in bulk rather than tenancy by tenancy.
Calculations show their working
The rent cap names the index and the rule applied and carries a disclaimer, so a figure you give a landlord client is one you can defend.
The switch is the hard part, so it is the part we do with you
Free migration from any system or spreadsheet, concierge onboarding, and your records export whenever you want them.
Free tools
Try the agent tools before you book anything
Free, no login, and useful whether or not you become a customer.
FAQ
Questions agency principals ask
Before moving a managed portfolio into one system.
Is TenantSync built for letting agents or for landlords?
Letting agents first, of every size: independent agents running their own book, single-office agencies and multi-branch groups. Landlords use it too, but the agent-shaped parts — managing for many landlord clients, client-money compliance, per-landlord disbursement and the PSRA module — exist because the primary users are Irish letting agents. There is no upper size: the self-serve plans go to 300 units, with a custom plan above that and Enterprise for multi-branch agencies.
I am an independent letting agent without an agency. Is it for me?
Yes. You carry the same PSRA licence, client-money and RTB obligations as an agency, without the back office. Sign up as an independent letting agent, and TenantSync tracks every deadline, reconciles rent from your client account and produces the landlord statements, priced by the units you manage rather than by staff.
How does access work across branches and staff?
On every agent plan you invite staff into one shared account: a principal sees the whole business and an agent sees what they are assigned. Multi-branch agencies go on Enterprise, where records are scoped by agency and branch, so a branch manager sees their own branch. Landlord clients and tenants get their own portals showing only their own properties and tenancies. Included seats are 3 on Standard, 5 on Growth and 10 on Premium.
Does it cover PSRA obligations as well as RTB?
Yes, on the Growth plan and above. The PSR module covers licence renewal clocks across licence and holder types, s.43 Letters of Engagement, a designated client-account register with per-landlord ledgers and monthly reconciliation, PII, tax clearance and Compensation Fund tracking, advertising checks, a complaints register, and a one-click inspection pack, with records kept for six years (seven for client money). It is not included on Starter or Standard — for most agencies it is the reason to be on Growth.
Does TenantSync submit the RTB registration or renew our licence for us?
No, and it should not claim to. TenantSync works out every deadline, validates the registration details and tracks the tenancy through to confirmation, but you submit through the RTB portal. On the PSRA side it records the licence, derives the renewal clock and sends escalating reminders, but you deal with the Authority. What it removes is the chance of the date passing unnoticed.
How does rent collected into the agency account get split out?
Transactions from the connected agency account sync every six hours and are scored against active leases and open invoices, so payments land on the right tenancy. Management fees calculate from your configured rate, contractor costs deduct, and a per-landlord disbursement statement generates monthly for approval before payout. Outbound payments are matched back against the bank feed to confirm the payout left.
Can we move off our current software or a spreadsheet without rekeying everything?
Yes, and our team does it for you at no charge. TenantSync imports directly from Letman, and we map exports from other lettings platforms, Excel and CSV, so properties, tenancies, leases and rent details come across intact. There is no migration fee on any plan.
What does it cost for a letting agent?
Standard is €99/month for up to 100 units, Growth €149/month for up to 200 with the PSRA module, bulk RTB compliance and the portfolio RTB workbook, and Premium €199/month for up to 300 with a dedicated account manager and API access. Above 300 units, a custom plan; multi-branch agencies, Enterprise. Every plan starts with a 14-day free trial and no credit card.
We manage more than 300 tenancies, or several branches — what then?
There is no ceiling. From one office, more than 300 units moves you to a custom plan, with the unit allowance and price quoted for your book. A multi-branch agency of any size goes on Enterprise: unlimited team members, agency and branch scoping, white-label and multi-agency options, full API access, custom onboarding and an SLA. Book a demo and we will size it against your portfolio rather than quote you a list price.
Ready when you are
See your own agency in the demo, not a sample dataset
Bring a handful of real tenancies. In 20 minutes you will see the RTB deadlines they are carrying, what the rent cap allows on each, and how the bank feed matches rent against them.