Landlord Client Reform Kit
Brief every landlord client on the 2026 rules — under your own logo, in 5 minutes.
Landlords are confused about small versus large, six-year tenancies and the new RTB fines — and the ones who feel lost are the ones who sell up. Send them a clear, branded briefing, collect a signed portfolio declaration, and be the agent who explained it first.
7,062
notices of termination in Q1 2026 — a record€100–€200
RTB fine per breach since 14 September4+
tenancies, or a company, makes a large landlord6 years
minimum for every new tenancyWhat's in the kit
Everything you need to brief a landlord book on the 2026 changes — branded once, reused all year.
"What changed for your rental in 2026"
A two-page briefing: the 1 March reforms, the 14 September fines and 7-day rule, public hearings — and that existing tenancies keep their rules.
Portfolio Declaration
Every tenancy the landlord holds — with you and elsewhere, jointly or via a company — dated and signed each year. Your protection.
Landlord FAQ
Ten questions landlords ask: selling, family moving in, rent increases, the new fines and why you need the declaration.
Small/large classifier
Enter a client's holdings and see their status, plus the termination grounds open to them on a new tenancy.
3 landlord emails
The reform briefing, the annual portfolio review invite, and "Thinking of selling?" — signed with your details.
Put your brand on it
Everything updates in the preview as you type. Nothing is sent until you ask for the kit.
Your logo
Drop your logo here, or click to upload
PNG or JPEG, under 1 MB. No logo? We'll use your initials.Brand colour
What landlords see on every page
Printed under your name — a quiet signal you're the regulated professional.
Your Agency Name
Landlord client briefing · October 2026
What changed for your rental in 2026
Irish rental law changed twice this year. Here is what it means for your property, and what we are doing about it for you.
1 March 2026
Six-year tenancies; one national rent cap
Small or large
3 or fewer, or 4+ / a company
14 September 2026
On-the-spot RTB fines; 7-day rule
1. Your existing tenancy keeps its existing rules
2. Rent: one national cap
3. New tenancies run for at least six years
If you remember one thing: before you sell, re-let, raise the rent or move family in, talk to Your Agency Name first.
Your Agency Name · General information, not legal advice · Prepared with TenantSync
Get your branded kit
We email the three PDFs and give you a share link that shows your branding — not ours.
Is this client a small or a large landlord?
Enter a client's holdings to see their status and the grounds open to them on a tenancy. Agents are on record as unsure about this — it's the question your landlords will ask next.
How does the client hold their property?
Tenancies you manage for them
Count tenancies, not buildings — 3 flats is 3.2
Tenancies they hold elsewhere
Self-managed, another agent, or via a company.0
The tenancy you're asking about started…
Small landlord — more options, mostly at the six-year point
- 2 tenancies in total, and not a company — three or fewer makes a small landlord.
- Only the tenancies you manage are counted. Ask the client to confirm on the portfolio declaration that they hold none elsewhere.
Tenant breach of obligations
For example rent arrears or anti-social behaviour — a warning notice comes first.The home no longer suits the tenant
The dwelling no longer suits the household's accommodation needs, such as overcrowding.Landlord or close family moving in
The landlord, a spouse or civil partner, child or parent needs it as their home. Needs a statutory declaration.Sale to avoid undue hardship
Selling with vacant possession to avoid undue financial or other hardship.Sale with vacant possession
Selling the property empty. Needs a statutory declaration of intention to sell.Substantial refurbishment
Works that need the home empty, with the tenant offered it back afterwards.Change of use
The property will be used for something other than a home.Three landlord emails, ready to send
Signed with your details from the form above. Replace [Landlord first name], paste into your email or CRM, and send.
Subject: What the 2026 rental changes mean for your property
Dear [Landlord first name], Irish rental law changed twice this year, and I want to make sure you know exactly where your property stands. The short version: - Your existing tenancy keeps the rules it started under. The new six-year "Tenancy of Minimum Duration" applies only to tenancies created from 1 March 2026 — including when we re-let. - Rent increases are capped nationally at the lower of inflation or 2% a year. - Since 14 September the RTB can fine landlords €100–€200 per breach without a hearing, and dispute hearings are now public. - Whether you are a "small" landlord (three tenancies or fewer) or a "large" one (four or more, or a company) now decides how a new tenancy can end. We've put it all in a two-page briefing and a short FAQ: [link to your kit] One thing we need from you: please complete and return the Portfolio Declaration in the same pack. We can only see the tenancies [Agency name] manages for you, and your total — including any you hold elsewhere — decides which options are open to you. Any questions, just reply to this email. Kind regards, [Your name] [Agency name]
TenantSync keeps every landlord's status — and every tenancy's rules — on record.
Small or large recorded per landlord, with the declaration date and a yearly re-check
Each tenancy tagged pre-reform or Tenancy of Minimum Duration, with the grounds that apply
Rent reviews capped and copied to the RTB inside 7 days — no fixed payment notices
Owner statements and a landlord portal that keep clients close when others are selling up
Questions about the kit
What is the Landlord Client Reform Kit?
A free, white-label pack for Irish letting agents to brief landlord clients on the 2026 rental reforms. You add your logo, colour and contact details and get three print-ready PDFs — a two-page briefing, an annual Small/Large Landlord Portfolio Declaration and a landlord FAQ — plus a branded share link, a small/large landlord classifier and three ready-to-send landlord emails.
What is the difference between a small and a large landlord?
From 1 March 2026 a small landlord has three or fewer tenancies and is not a company; a large landlord has four or more tenancies, or is a company of any size. The split decides which grounds a landlord can use to end a tenancy created on or after 1 March 2026. It counts tenancies, not buildings, and includes tenancies held elsewhere.
Why do landlords need to sign a portfolio declaration?
Because an agent can only see the tenancies it manages. A landlord with two tenancies on your books and two more let privately is a large landlord, and advice given on the small-landlord basis could produce an invalid notice. A dated, signed declaration renewed each year records the client's full position and protects the agency.
Do the 2026 reforms apply to existing tenancies?
Partly. A tenancy created before 1 March 2026 keeps the termination rules it began under — it is not converted to a Tenancy of Minimum Duration. The national rent cap (the lower of CPI or 2% a year) and the RTB enforcement changes from 14 September 2026 apply to every tenancy.
What changed on 14 September 2026?
The RTB can issue fixed payment notices — €200 for rent above the legal limit and €100 each for failures such as not registering a tenancy, not updating it, not giving rent-setting information or serving a defective rent review notice. The RTB copy of a rent review or termination notice is due within 7 days, and adjudication hearings are public.
Is the kit really white-label?
Yes. The documents and the share page carry your name, logo, colour and contact details. A small "Prepared with TenantSync" line in the footer is optional — switch it off before you generate the kit.
What do you store?
Your agency's branding — name, contact details, colour and logo — so the share link keeps working, and the email you gave us. Nothing about your landlord clients is ever sent to us. Logos are re-encoded as PNG on our side.
Is this legal advice?
No. The kit is general information on the law as it stands in October 2026, written for landlords. Some points — how joint ownership counts towards the small/large threshold, for example — are still being clarified. Review the documents against your own practice and check rtb.ie before relying on them.