41 weeks
Maximum term
In TenantSync
Early accessAcademic-year agreement templates run to your term dates today. An automatic 41-week check on every agreement is in early access.
For student accommodation
Student accommodation, run to Irish rules — from intake to move-out
Student-specific accommodation plays by its own RTB rules: a 41-week maximum term, 28 days’ notice, no Part 4, a separate RTB register and a rent cap that depends on when your building was developed. TenantSync applies those rules for you, matches weekly room rent from your bank feed, and lets students report maintenance straight to your team and contractors.
14-day free trial
No credit card required
Built for RTB student-specific accommodation rules
41 weeks
Maximum SSA term, unless the student asks
28 days
Notice to end, either side
CPI / 2%
Rent cap, applied to your building
€40
RTB fee per tenancy, every year
The problem
Student accommodation isn’t a normal letting business. Most software treats it like one.
Without TenantSync
Every room is its own RTB tenancy or licence, on a separate student-specific accommodation register, renewed every year — with a €10 late fee for every month it slips.
The rent cap depends on when your building was developed, and most calculators get student accommodation wrong.
Weekly room rent arrives from hundreds of students and parents, and matching it up is a spreadsheet job every Monday.
Maintenance arrives through a web form, emails and the front desk, and nobody can see what is still open.
Apartments in the same complex often belong to different owners, and each one expects a statement.
With TenantSync
RTB Form 1 drafts are built from each tenancy with the student-specific accommodation box ticked and the deposit and advance-rent limits checked, and each renewal is tracked a year out. You submit through the RTB portal; TenantSync keeps the record.
The rent-cap calculator applies the lower of CPI or 2% to student accommodation, and CPI alone only where development commenced on or after 10 June 2025 — with the working shown.
Each room gets its own payment reference. On Standard and above, Open Banking matches transfers to the right tenancy and flags a missed payment the day it happens.
Students report issues from the TenantSync app with photos. Your team assigns a contractor from the same request, and the student is updated at every step.
Owner statements, management fees and payouts are produced per owner from the same rent and maintenance records.
The rules
Six rules that are different for student accommodation
Student-specific accommodation sits inside the RTB’s remit on its own terms. Here is each rule, and what TenantSync does about it.
28 days
Notice to end
In TenantSync
Early accessA student-specific accommodation notice, served and recorded from the tenancy, is in early access.
No Part 4
Security of tenure
In TenantSync
Available nowStudent accommodation is left out of Part 4 dates and reminders, so nobody is sent the wrong milestone.
1 month
Deposit and advance rent
In TenantSync
Available nowBoth limits are checked on the RTB registration draft for every tenancy.
CPI / 2%
Rent increases
In TenantSync
Available nowThe rent-cap calculator and rent notices apply the right rule for your building and flag the reasons SSA cannot claim.
Every year
RTB registration
In TenantSync
Available nowForm 1 drafts tick the student-specific accommodation box and renewals are tracked. You submit through the RTB portal.
Available today
What student accommodation operators get now
Everything on this list ships in TenantSync today. Room allocation, bulk intake and deposit returns are in early access — see your academic year below.
RTB registration, the SSA way
Form 1 drafts are filled from each tenancy with the student-specific accommodation box ticked, ready for you to submit through the RTB portal. Registration proof is stored against the room and the annual renewal is tracked.
Deposit and advance rent checked against the one-month limits
Bed spaces carried onto the form from your property
Reminders as each annual renewal approaches
The rent cap, right for your building
Increases are worked out as the lower of CPI or 2%, from CSO All-Items CPI, with CPI alone applied only where development commenced on or after 10 June 2025. Notices of Rent Review and Rent Setting are issued as student-specific accommodation, and reasons SSA cannot claim are flagged before you serve.
Weekly room rent, matched from your bank
Set weekly rent per room, split a shared apartment between its residents, and give every room its own payment reference. On Standard and above, Open Banking syncs every six hours and flags arrears per tenancy.
Maintenance your students will actually use
Students raise requests in the app with a category, priority and photos, and confirm whether a contractor may enter before anyone is sent. Your team assigns a service provider, who gets the job by email, and the student sees each update.
Student agreements, signed online
An academic-year student agreement with joint liability and guarantor clauses, plus room-only and short-term licences — filled from your data and signed electronically, with an audit certificate.
Owner statements for multi-owner complexes
Rent collected, management fees and contractor costs roll into one statement per apartment owner, approved by the owner before you pay out.
Your academic year
From bookings to move-out, handled
Pick a point in the year to see what lands on your team’s desk, and what TenantSync takes off it.
Available nowEarly access
Jan – Jul · on your team’s desk
Bookings
Rooms offered for next year, deposits taken, returning students re-booking and cancellation deadlines to hold.
What TenantSync does
- Academic-year student agreements with guarantor clauses, signed onlineAvailable now
- Room-by-room booking pipeline with cancellation deadlinesEarly access
- Occupancy board for every apartment and roomEarly access
Getting started
Up and running before your next intake
Book a walkthrough
A short call to map your buildings, room types, agreements and how you collect rent today.
Set up your complex
We set up buildings, apartments and rooms with you, each with its weekly rent and payment reference.
Invite your students
Residents get the TenantSync app for their agreement, payments and maintenance requests.
Run the year
RTB drafts, rent matching, rent reviews and maintenance, tracked on one dashboard.
Go deeper
The solutions behind this page
Early access
Help us build the rest of the student accommodation year
We are building room allocation, bulk intake and deposit returns with student accommodation operators now. Operators in the early-access programme get:
A say in what we build next
Your booking, intake and move-out process shapes how rooms, beds and academic years work in TenantSync.
Done-with-you setup
We set up your buildings, rooms and residents with you, rather than handing you an empty account.
First access to rooms and academic years
Room and bed allocation, occupancy boards and a booking pipeline with cancellation deadlines, as each piece is ready.
Bulk intake and deposit returns
Import a whole intake at once, and settle deposits at move-out with electricity and inventory deductions backed by evidence.
Free tools
Free tools for student accommodation
Check the numbers before you commit to anything.
FAQ
Student accommodation questions, answered
The rules operators ask us about most, and how TenantSync handles them.
Does the RTB regulate student accommodation in Ireland?
Yes. Since 2019, purpose-built student accommodation and accommodation provided by colleges during the academic year are within the Residential Tenancies Board’s remit, whether the student holds a lease or a licence. Each tenancy or licence is registered on the RTB’s student-specific accommodation register within one month of starting, and again every year, at €40 a registration.
Can a student accommodation licence be longer than 41 weeks?
Only if the student asks for a longer term. A provider who requires a student to agree to more than 41 weeks can be sanctioned by the RTB, so the academic-year term is the default.
Is student accommodation exempt from the 2% rent cap?
Not on its own. From 1 March 2026 rent increases are capped at the lower of CPI inflation or 2%, and only student-specific accommodation where development commenced on or after 10 June 2025 is limited by CPI alone. Student accommodation also cannot be reset to market rent between tenancies: it can reset once every three years, and the first resets fall on 1 March 2029. TenantSync’s rent-cap calculator and rent notices apply these rules.
How much deposit can student accommodation charge?
A deposit of no more than one month’s rent, and rent in advance of no more than one month’s rent. TenantSync checks both on the RTB registration draft for each tenancy.
Do Part 4 tenancy rights apply to student accommodation?
No. Part 4 security of tenure does not apply to student-specific accommodation, and either side can end the arrangement with at least 28 days’ notice. TenantSync does not generate Part 4 dates or reminders for student accommodation.
Does TenantSync register our tenancies with the RTB?
No — you submit through the RTB portal. TenantSync drafts Form 1 from each tenancy with the student-specific accommodation box ticked, checks the deposit limits, stores your registration proof and tracks each annual renewal.
Can our students report maintenance issues?
Yes. Students raise requests from the TenantSync app or web portal with photos, and confirm whether a contractor may enter. Your team assigns a service provider, and the student is kept updated until the job is closed.
Can TenantSync manage rooms and beds for each academic year?
Rooms can be set up today with their own weekly rent and payment reference. Room and bed allocation by academic year, occupancy boards and bulk intake are in early access with student accommodation operators — book a walkthrough to join.
What about students in digs, in a room in the owner’s home?
A room in a home the owner lives in is usually a licence outside the Residential Tenancies Act, so there is no RTB registration. TenantSync includes a room-only licence template for that arrangement.
Early access is open
Run your next intake on TenantSync
Book a walkthrough to see TenantSync set up for student accommodation, and join the operators shaping rooms, bulk intake and deposit returns. Or start a 14-day free trial and explore it on your own — no credit card needed.